Public sector: Model Procurement and Contracting Procedures

The first of its kind in Canada, the Procurement School is offering a trade-agreement
compliant comprehensive Procurement Procedures Manual designed for Canadian
public sector organizations.

Whether you’re a small entity operating without a dedicated procurement department or
a large organization with centralized procurement processes, our manual is designed to
fit your needs seamlessly.

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Who is this for?

  • Decision makers/project sponsors/person responsible for the procurement function in any organization: COO, Treasurer, VP Finance, Director Procurement, Procurement Manager, Chief Administrative Officer
  • Buyers, procurement staff, Department heads, Line managers

Pain areas

  • When the organization has no procedures, or more commonly, has a few but not comprehensive centralized procedures then (a) staff do their own thing, (b) no controls in place to ensure integrity of procurement/contracting, (c) no consistency in approach, (d) efficiencies are lost as people constantly ask what am I supposed to do? (e) compliance risks, (f) if no procurement expertise onsite, staff have no guidance on how best to proceed
  • Net Effect is (a) Likely not always getting best product or best value for money, (b) High risk of bid challenges, complaints and disputes, (c) Nothing to manage legal and reputational risks, (d) Loss of bidder interest if organization is not following the best practices – bidders do not want to waste their time, (e) Loss of efficiencies

The procedures manual addresses all of this by providing a centralized and comprehensive manual that is easy for staff to understand and use, ensuring consistency and compliance.

Key Components

  • Step-by-Step Guidance: From procurement planning to end of term contract assessment, our manual provides a comprehensive roadmap.
  • Procurement Process Flowchart and Master Checklist: Simplify complex
    processes with these easy-reference tools.
  • Procedures and Guides:Navigate every stage of procurement with ease, including strategy design, RFx document selection, information gathering, bid evaluation, debriefing sessions, negotiation, and contract awarding.
  • Tools and Templates: Access a range of internal approval requests, bidder notifications, and public postings templates for streamlined operations.

Key Features:

  • Expert Development: Crafted by seasoned procurement and legal professionals with extensive experience in Canadian public procurement.
  • Compliance: Fully compliant with trade agreements, ensuring adherence to regulatory standards.
  • Best Practices: Reflects the pinnacle of procurement administration best practices.
  • Ease of Use: Written in plain English and designed for user-friendliness.
  • Customizable: Easily tailor the manual to suit your organization’s unique requirements with our comprehensive customization instructions.

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Take the first step towards efficiency with a free consultation session. Contact us today at [email protected]